1.1.
Beschaffer
Offizielle Bezeichnung: EIT Culture & Creativity GmbH
Rechtsform des Erwerbers: Einrichtung des öffentlichen Rechts
Tätigkeit des öffentlichen Auftraggebers: Freizeit, Sport, Kultur und Religion
2.1.
Verfahren
Titel: EVENT IMPLEMENTATION & PARTICIPANT SERVICES FOR EIT EDUCATION & SKILLS DAYS 2027
Beschreibung: EIT Culture & Creativity (hereinafter referred to as the “Contracting Authority”) invites proposals from qualified event service providers to support the organisation and delivery of the EIT Education & Skills Days 2027. The selected provider will act as the operational delivery partner, responsible for planning, coordinating, and implementing the event in close collaboration with the organising team. The provider will operationalise the approved event concept (see Annex 1) and programme through the coordination of suppliers, logistics, participant services, and on-site delivery. The procurement concerns the integrated organisation and delivery of the event, excluding the procurement of the venue, which will be contracted separately by the Contracting Authority. The selected provider will be responsible for coordinating all operational aspects of the event, including subcontracted services such as technical production, event logistics, communications support, and participant management. Additionally, due to dividing the procurement into two complementary contracts reflecting the different nature of the required services, with the venue procurement launched first to allow for ample event planning, the selected provided is expected to work in close collaboration with the selected venue provider. The selected contractor will: • coordinate and manage all operational aspects of the event; • contract and manage subcontractors and suppliers, where these services are not provided directly through the venue contract; 5 • coordinate closely with the Contracting Authority and the separately contracted venue provider to ensure integrated event delivery; • oversee event logistics and participant experience; • ensure smooth on-site implementation and delivery; • provide consolidated financial management and reporting. The event is expected to take place in late February or March 2027 (dates to be confirmed via venue selection) and will gather approximately 400-500 in-person stakeholders from across the EIT Community, including policymakers, educators, innovators, industry representatives, learners, and alumni. The successful tenderer will build upon the strategic direction established by the Contracting Authority, including the approved event objectives, narrative, audience framework, and high-level programme, while contributing its expertise to the operational planning, coordination, and delivery of the event.
Kennung des Verfahrens: a658887d-635c-4945-834f-c5c13af18011
Verfahrensart: Offenes Verfahren
Das Verfahren wird beschleunigt: nein
2.1.1.
Zweck
Art des Auftrags: Dienstleistungen
Haupteinstufung (cpv): 79952000 Event-Organisation
2.1.2.
Erfüllungsort
Postanschrift: Im Mediapark 5
Stadt: Cologne
Postleitzahl: 50670
Land, Gliederung (NUTS): Köln, Kreisfreie Stadt (DEA23)
Land: Deutschland
2.1.4.
Allgemeine Informationen
Rechtsgrundlage:
Richtlinie 2014/24/EU
2.1.6.
Ausschlussgründe
Quellen der Ausschlussgründe: Auftragsunterlagen
5.1.
Los: LOT-0001
Titel: EVENT IMPLEMENTATION & PARTICIPANT SERVICES FOR EIT EDUCATION & SKILLS DAYS 2027
Beschreibung: EIT Culture & Creativity (hereinafter referred to as the “Contracting Authority”) invites proposals from qualified event service providers to support the organisation and delivery of the EIT Education & Skills Days 2027. The selected provider will act as the operational delivery partner, responsible for planning, coordinating, and implementing the event in close collaboration with the organising team. The provider will operationalise the approved event concept (see Annex 1) and programme through the coordination of suppliers, logistics, participant services, and on-site delivery. The procurement concerns the integrated organisation and delivery of the event, excluding the procurement of the venue, which will be contracted separately by the Contracting Authority. The selected provider will be responsible for coordinating all operational aspects of the event, including subcontracted services such as technical production, event logistics, communications support, and participant management. Additionally, due to dividing the procurement into two complementary contracts reflecting the different nature of the required services, with the venue procurement launched first to allow for ample event planning, the selected provided is expected to work in close collaboration with the selected venue provider. The selected contractor will: • coordinate and manage all operational aspects of the event; • contract and manage subcontractors and suppliers, where these services are not provided directly through the venue contract; 5 • coordinate closely with the Contracting Authority and the separately contracted venue provider to ensure integrated event delivery; • oversee event logistics and participant experience; • ensure smooth on-site implementation and delivery; • provide consolidated financial management and reporting. The event is expected to take place in late February or March 2027 (dates to be confirmed via venue selection) and will gather approximately 400-500 in-person stakeholders from across the EIT Community, including policymakers, educators, innovators, industry representatives, learners, and alumni. The successful tenderer will build upon the strategic direction established by the Contracting Authority, including the approved event objectives, narrative, audience framework, and high-level programme, while contributing its expertise to the operational planning, coordination, and delivery of the event.
5.1.1.
Zweck
Art des Auftrags: Dienstleistungen
Haupteinstufung (cpv): 79900000 Veschiedene Dienstleistungen für Unternehmen und andere Dienstleistungen
5.1.2.
Erfüllungsort
Land, Gliederung (NUTS): Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad (BE100)
Land: Belgien
5.1.3.
Geschätzte Dauer
Datum des Beginns: 08/12/2026
Enddatum der Laufzeit: 30/04/2027
5.1.6.
Allgemeine Informationen
Vorbehaltene Teilnahme:
Teilnahme ist nicht vorbehalten.
Auftragsvergabeprojekt ganz oder teilweise aus EU-Mitteln finanziert
Die Beschaffung fällt unter das Übereinkommen über das öffentliche Beschaffungswesen: nein
5.1.9.
Eignungskriterien
Quellen der Eignungskriterien: Auftragsunterlagen
5.1.11.
Auftragsunterlagen
Sprachen, in denen die Auftragsunterlagen offiziell verfügbar sind: Englisch
5.1.12.
Bedingungen für die Auftragsvergabe
Bedingungen für die Einreichung:
Elektronische Einreichung: Zulässig
Sprachen, in denen Angebote oder Teilnahmeanträge eingereicht werden können: Englisch
Elektronischer Katalog: Nicht zulässig
Frist für den Eingang der Angebote: 16/11/2026 17:00:00 (UTC+01:00) Mitteleuropäische Zeit, Westeuropäische Sommerzeit
Dauer, während der das Angebot gültig bleiben muss: 90 Tage
Auftragsbedingungen:
Die Auftragsausführung muss im Rahmen von Programmen für geschützte Beschäftigungsverhältnisse erfolgen: Nein
Elektronische Rechnungsstellung: Zulässig
Aufträge werden elektronisch erteilt: nein
Zahlungen werden elektronisch geleistet: ja
5.1.15.
Techniken
Rahmenvereinbarung:
Keine Rahmenvereinbarung
Informationen über das dynamische Beschaffungssystem:
Kein dynamisches Beschaffungssystem
5.1.16.
Weitere Informationen, Schlichtung und Nachprüfung
Überprüfungsstelle: EIT Culture & Creativity GmbH
Informationen über die Überprüfungsfristen: Timeline Milestone Date Publication of the Request for Proposals (RfP) 12 October 2026 Deadline for submission of clarification questions 30 October 2026 Publication of responses to clarification questions 6 November 2026 Deadline for submission of proposals 16 November 2026, 17:00 CET Administrative and eligibility assessment 17–18 November 2026 Technical and financial evaluation of proposals 19–23 November 2026 Finalisation of the Tender Evaluation Report 24 November 2026 Internal review and approval of evaluation results 25–26 November 2026 Indicative notification of award decision 27 November 2026, subject to funding confirmation Mandatory standstill period 10 calendar days starting on the day following notification of the award decision 24 Earliest indicative contract signature 8 December 2026, subject to completion of the standstill period, confirmation of full funding availability and all required internal approvals Important Notes The Contracting Authority reserves the right to amend the above timetable, where necessary, in accordance with the applicable procurement rules and the principles of transparency and equal treatment. Any changes affecting tenderers will be communicated through the appropriate procurement channels. The notification of the award decision and the signature of the resulting contract are expressly conditional upon the successful conclusion of the ongoing Cross-KIC Grant Agreement Amendments (GA HEI and GA X-KIC Edu), confirmation of the availability of the full required funding, and completion of all applicable internal approvals. The publication of this RfP and the evaluation of proposals shall not constitute a binding contractual or financial commitment on the part of EIT Culture & Creativity. During the time of the tender procedure, the EIT CC team will receive questions via this form and provide an answer within three working days.
8.1.
ORG-0001
Offizielle Bezeichnung: EIT Culture & Creativity GmbH
Registrierungsnummer: DE361355333
Postanschrift: Im Mediapark 5
Stadt: Cologne
Postleitzahl: 50670
Land, Gliederung (NUTS): Köln, Kreisfreie Stadt (DEA23)
Land: Deutschland
Kontaktperson: Elettra Marchesi
Telefon: +31617645964
Rollen dieser Organisation:
Beschaffer
Überprüfungsstelle
8.1.
ORG-0000
Offizielle Bezeichnung: Publications Office of the European Union
Registrierungsnummer: PUBL
Stadt: Luxembourg
Postleitzahl: 2417
Land, Gliederung (NUTS): Luxembourg (LU000)
Land: Luxemburg
Telefon: +352 29291
Rollen dieser Organisation:
TED eSender
Kennung/Fassung der Bekanntmachung: ab8ab6e9-7ec9-4597-a180-6f4f209be151 - 01
Formulartyp: Wettbewerb
Art der Bekanntmachung: Auftrags- oder Konzessionsbekanntmachung – Standardregelung
Unterart der Bekanntmachung: 16
Datum der Übermittlung der Bekanntmachung: 12/10/2026 19:03:21 (UTC+00:00) Westeuropäische Zeit, GMT
Sprachen, in denen diese Bekanntmachung offiziell verfügbar ist: Englisch
Veröffentlichungsnummer der Bekanntmachung: 707721-2026
ABl. S – Nummer der Ausgabe: 199/2026
Datum der Veröffentlichung: 14/10/2026