1.1.
Beschaffer
Offizielle Bezeichnung: FAIR - Facility for Antiproton and Ion Research in Europe GmbH
Rechtsform des Erwerbers: Von einer zentralen Regierungsbehörde kontrolliertes öffentliches Unternehmen
Tätigkeit des öffentlichen Auftraggebers: Bildung
2.1.
Verfahren
Titel: RV Management consulting on the future operational organization of FAIR/GSI
Beschreibung: The aim of the tender is to award a contract to advise the joint management of FAIR and GSI on the future structure and operational organization of both companies. The consulting is intended to analyze the existing organizational structure, systematically show its strengths and weaknesses, identify potential for improvement and, based on these results, develop several realistic and well-founded options for a future business structure and organization. Particular attention is paid to the specific requirements and special features of the two institutions, which affect FAIR as an international large-scale research infrastructure and GSI as a national Helmholtz Centre and operator of existing accelerator facilities. As a result, the Contractor, in close coordination with the management, prepares a reliable decision-making document (scenario paper) that supports management and shareholders in the planning, implementation and control of an efficient, transparent and sustainable operating structure and organization and serves as a basis for strategic decisions.
Kennung des Verfahrens: bb4cb39b-61f4-4f43-a796-2345b1a4e749
Interne Kennung: 28/2600031790FAIR
Verfahrensart: Offenes Verfahren
Das Verfahren wird beschleunigt: nein
2.1.1.
Zweck
Art des Auftrags: Dienstleistungen
Haupteinstufung (cpv): 79400000 Unternehmens- und Managementberatung und zugehörige Dienste
Zusätzliche Einstufung (cpv): 79410000 Unternehmens- und Managementberatung
2.1.2.
Erfüllungsort
Postanschrift: Planckstr. 1
Stadt: Darmstadt
Postleitzahl: 64291
Land, Gliederung (NUTS): Darmstadt, Kreisfreie Stadt (DE711)
Land: Deutschland
Zusätzliche Informationen: The specification allows to conduct "Qualitative interviews with key people from relevant areas [...] in order to understand and analyse decision-making processes, responsibilities, communication channels and operational interfaces in detail" - these interviews can also be held with GSI personnel.
2.1.2.
Erfüllungsort
Postanschrift: Planckstraße 1
Stadt: Darmstadt
Postleitzahl: 64291
Land, Gliederung (NUTS): Darmstadt, Kreisfreie Stadt (DE711)
Land: Deutschland
Zusätzliche Informationen: The specification allows to conduct "Qualitative interviews with key people from relevant areas [...] in order to understand and analyse decision-making processes, responsibilities, communication channels and operational interfaces in detail" - these interviews can also be held with GSI personnel.
2.1.4.
Allgemeine Informationen
Zusätzliche Informationen: #Bekanntmachungs-ID: CXS0YYEYTV3VLM9F# Communication with Candidates takes place via the DTVP's tender platform. Questions must be sent to FAIR via DTVP and will are answered via DTVP. Questions posed orally or by telephone regarding the documents or the contractual object will not be answered; answers given orally or by telephone are not binding. The only form of submission of participation applications accepted by Awarding Authority is in writing, electronically Note: In Writing, Electronically Participation applications shall be submitted electronically within the deadline via the German awarding platform DTVP. URL: http://www.dtvp.de/Center/ The forms and other documents to be completed, provided by FAIR, may be - either completed on the online tendering tool under the section "Documents to Be Completed" or - created and compiled separately by Candidate together with the other components of the participation application or tender (concepts or explanations etc.), then uploaded under the heading "Own Documents". However, Candidates should not fill in the forms online and upload them again separately, as this can result in transmission errors and increases the workload on both sides. In order to comply with the text form (in writing) according to § 126b BGB [transl.: German Civil Code] when submitting participation applications, Candidates must provide the following information: - In the case of natural persons, the full name (first name and surname) must be given (name of the declaring person in the participation application form). - In the case of legal entities and commercial companies and corporations, the name of the company and its legal form must be stated. In addition, the full name of the employee who is submitting the participation application on behalf of the company (name of the declaring person in the participation application form) must be stated. The insertion of a company logo is not sufficient. - In the case of Bidding Consortia, the declaring person according to § 126b BGB shall be the employee of the leading member who submits the participation application on behalf of the Bidding Consortium; besides, the form "Bidding Consortium Declaration" must be submitted. It should be noted that in the case of electronic submission, the text form according to § 126b BGB is only observed if the participation applications are transmitted in encrypted form via the awarding platform (cf. information on eVergabe). Submitting the participation application via email is not sufficient. In the case of incorrect/ incomplete information that violates the aforementioned formal requirements, participation applications will be excluded unless Candidate cannot be held responsible (§ 57 para. 1 nr. 1, para. 3 VgV). ___________________________________________________________________________________ Wir weisen darauf hin, dass bei etwaigen parallelen Teilnahmeanträgen bzw. Angeboten von verbundenen Unternehmen auf die Einhaltung der Grundsätze des Geheimwettbewerbs zu achten ist; spätestens auf Nachfrage durch die Vergabestelle ist nachzuweisen, dass eine strikte Trennung in personeller, organisatorischer und struktureller Hinsicht bei der Erstellung der Teilnahmeantrags- und Angebotsunterlagen gewährleistet gewesen ist (vgl. z.B. OLG Düsseldorf, Beschluss vom 13.04.2011 VII-Verg 4/11; VK Münster, Beschluss vom 22.04.2015 - VK 1-12/15). ___________________________________________________________________________________ Hinweis: Wird eines der geforderten Formblätter nicht form- bzw. fristgerecht eingereicht, kann dies zum Ausschluss des Angebotes führen. Fehlende oder unvollständige Dokumente können durch die Vergabestelle nachgefordert werden; die Bewerber können sich aber nicht darauf verlassen, dass eine Nachforderung erfolgt. Am Ende fehlende Nachweise führen zum Ausschluss. Die einzureichenden Unterlagen werden automatisch an den dafür vorgesehenen Stellen bekanntgegeben. __________________________________________________________________________________ In compliance with the general principles of equal treatment and transparency, the Awarding Authority has determined the following award criteria: Total Tender Offer : Performance Criteria (PC) = 50 : 50 ____________________ In the context of the award criterion "total tender price", which is included in the evaluation at 50 %, the price quotations are taken into account as follows: Price Project manager Unit price for day * 120 days Price Consultants Unit of consultants * Unit price for day per consultant category * 120 days Assessment price (Price Project manager + Price Consult-ants) / Number of all personnel designated for the provision of services In order to submit a tender in terms of price, the offer form must be completed, the specifications of which are described in more detail in the form tender itself and in the service description. Only the prices stated in the offer form are binding for the provision of services. ____________________ ____________________ Performance criteria (Weighting, Points, Score/max. score) Qualification profiles 60 % 0 - 10 XX/600 Implementation concept 40 % 0 - 10 XX/400 Sum 100 % XX/1000 ____________________ 60% qualification profile of the consultants offered (max. 10 points) - based on at least 3 project references from the last 5 years. Relevant experience in the concept development and implementation of organiza-tional unit (OE) and personnel development (PE) consulting services, in particular in the services requested in the tender, is required. Consultant profiles are expected to demonstrate the ability to confidently meet the complex and challenging conditions of FAIR/GSI. At best, the person carrying out the contract offers experience in the environment of science and large-scale research facilities (1 point), and the ability to work with diverse target groups (1 point). Ideal-ly, individual consultants have practical professional experience in the research sec-tor (+2 points), preferably in an accelerator environment (+1 point), and also leader-ship experience (+1 point). It is particularly important that the profiles and qualifications match the required performance priorities. Particular attention is given to the service focus under points 3 and 4 in the performance description (4 points). A curriculum vitae with corresponding proof of qualifications must be submitted for each person carrying out the assignment, including possible representatives. References include: CV or evidence in any other form that shows the requirements mentioned. ____________________ 40% concept for the implementation of the order (max. 10 points) With the offer, the Bidder submits a meaningful concept. The concept should outline how the service to be provided will be implemented. Here, a didactic and methodo-logical concept should be submitted on a maximum of 5 pages, clearly demonstrat-ing how the service/concept will be carried out. The focus should be on the following aspects: o Presentation of the approach, attitude and orientation of the consultants (max. 3 points) o Resource planning (time, assignment of consultants, efficiency) (max. 3 points) o Presentation of the team (max. 4 points) - The individuals responsible for executing the contract throughout its entire duration must be clearly identified. It should be made explicit which consult-ant is responsible for which tasks, with justification based on their profile and qualifications. This is the basis for evaluating the team composition. - The respective CVs of all persons carrying out the contract with the re-quired reference evidence must also be submitted, along with any substitute personal involved in ongoing consulting processes. Bidders are encouraged to address any additional points in their concept that they consider relevant. When evaluating the concept, special attention is paid to its completeness and plau-sibility, as well as to the quality and conclusiveness of the explanations with regard to the service description.
Rechtsgrundlage:
Richtlinie 2014/24/EU
vgv -
5.1.
Los: LOT-0001
Titel: RV Management consulting on the future operational organization of FAIR/GSI
Beschreibung: A consulting contract is tendered with the start of the contract for the award. The award of the contractual activity is put out to tender as a service. The start of services takes place no later than 2 weeks after the award of the contract and ends with the final approval / acceptance of the concept. The service must be completed no later than 6 months after the contract has been awarded. The client estimates the expenditure at a maximum of 150 consultant days. Due to the agile process involved in creating the desired concept, the contract can optionally be extended to include the service under Chapter 6. This option right is exclusively on the Client and will be notified to the Contractor at least 1 month before the end of the contract. For more detailed information, see document "01 Specification"
Interne Kennung: 28/2600031790FAIR
5.1.1.
Zweck
Art des Auftrags: Dienstleistungen
Haupteinstufung (cpv): 79400000 Unternehmens- und Managementberatung und zugehörige Dienste
Zusätzliche Einstufung (cpv): 79410000 Unternehmens- und Managementberatung
Optionen:
Beschreibung der Optionen: At the Client's request, the Contractor also supports the Client in the transformation and implementation phase. Possible services include the development of detailed organizational charts and implementation plans, including time planning, resource allocation and milestones, or support in the implementation of individual pilot projects or initiatives to test the new operating structure and organization. For the additional service provision, the same consultants are effectively available as the main responsible persons for up to 240 days, regardless of how many consultants provide this service. There is no obligation to purchase the option in whole or in part for the client. The order is placed on demand, the scope is defined in the call-off itself.
5.1.2.
Erfüllungsort
Postanschrift: Planckstr. 1
Stadt: Darmstadt
Postleitzahl: 64291
Land, Gliederung (NUTS): Darmstadt, Kreisfreie Stadt (DE711)
Land: Deutschland
Zusätzliche Informationen: The specification allows to conduct "Qualitative interviews with key people from relevant areas [...] in order to understand and analyse decision-making processes, responsibilities, communication channels and operational interfaces in detail" - these interviews can also be held with GSI personnel.
5.1.2.
Erfüllungsort
Postanschrift: Planckstraße 1
Stadt: Darmstadt
Postleitzahl: 64291
Land, Gliederung (NUTS): Darmstadt, Kreisfreie Stadt (DE711)
Land: Deutschland
Zusätzliche Informationen: The specification allows to conduct "Qualitative interviews with key people from relevant areas [...] in order to understand and analyse decision-making processes, responsibilities, communication channels and operational interfaces in detail" - these interviews can also be held with GSI personnel.
5.1.3.
Geschätzte Dauer
Laufzeit: 6 Monate
5.1.6.
Allgemeine Informationen
Auftragsvergabeprojekt nicht aus EU-Mitteln finanziert
Die Beschaffung fällt unter das Übereinkommen über das öffentliche Beschaffungswesen: ja
5.1.7.
Strategische Auftragsvergabe
Ziel der strategischen Auftragsvergabe: Keine strategische Beschaffung
5.1.10.
Zuschlagskriterien
Kriterium:
Art: Preis
Bezeichnung: Price
Beschreibung: Consideration of the price through the valuation method "Preis-Quotient-Methode"
Kategorie des Gewicht-Zuschlagskriteriums: Gewichtung (Punkte, genau)
Zuschlagskriterium — Zahl: 50
Kriterium:
Art: Qualität
Bezeichnung: Qualification Profile (of the consultants offered)
Beschreibung: qualification profile of the consultants offered (max. 10 points) - based on at least 3 project references from the last 5 years. Relevant experience in the concept development and implementation of organiza-tional unit (OE) and personnel development (PE) consulting services, in particular in the services requested in the tender, is required. Consultant profiles are expected to demonstrate the ability to confidently meet the complex and challenging conditions of FAIR/GSI. At best, the person carrying out the contract offers experience in the environment of science and large-scale research facilities (1 point), and the ability to work with diverse target groups (1 point). Ideal-ly, individual consultants have practical professional experience in the research sec-tor (+2 points), preferably in an accelerator environment (+1 point), and also leader-ship experience (+1 point). It is particularly important that the profiles and qualifications match the required performance priorities. Particular attention is given to the service focus under points 3 and 4 in the performance description (4 points). A curriculum vitae with corresponding proof of qualifications must be submitted for each person carrying out the assignment, including possible representatives. References include: CV or evidence in any other form that shows the requirements mentioned.
Kategorie des Gewicht-Zuschlagskriteriums: Gewichtung (Punkte, genau)
Zuschlagskriterium — Zahl: 30
Kriterium:
Art: Qualität
Bezeichnung: Concept for the Implementation (of the order)
Beschreibung: concept for the implementation of the order (max. 10 points) With the offer, the Bidder submits a meaningful concept. The concept should outline how the service to be provided will be implemented. Here, a didactic and methodo-logical concept should be submitted on a maximum of 5 pages, clearly demonstrat-ing how the service/concept will be carried out. The focus should be on the following aspects: o Presentation of the approach, attitude and orientation of the consultants (max. 3 points) o Resource planning (time, assignment of consultants, efficiency) (max. 3 points) o Presentation of the team (max. 4 points) - The individuals responsible for executing the contract throughout its entire duration must be clearly identified. It should be made explicit which consult-ant is responsible for which tasks, with justification based on their profile and qualifications. This is the basis for evaluating the team composition. - The respective CVs of all persons carrying out the contract with the re-quired reference evidence must also be submitted, along with any substitute personal involved in ongoing consulting processes. Bidders are encouraged to address any additional points in their concept that they consider relevant. When evaluating the concept, special attention is paid to its completeness and plau-sibility, as well as to the quality and conclusiveness of the explanations with regard to the service description.
Kategorie des Gewicht-Zuschlagskriteriums: Gewichtung (Punkte, genau)
Zuschlagskriterium — Zahl: 20
5.1.15.
Techniken
Rahmenvereinbarung:
Keine Rahmenvereinbarung
Informationen über das dynamische Beschaffungssystem:
Kein dynamisches Beschaffungssystem
5.1.16.
Weitere Informationen, Schlichtung und Nachprüfung
Schlichtungsstelle: Vergabekammer des Bundes
Überprüfungsstelle: Vergabekammer des Bundes
Informationen über die Überprüfungsfristen: The competent investigating authority is as follows Vergabekammer des Bundes Villemombler Str. 76 D-53123 Bonn, Germany Tel.: 0228 9499-0 Fax: 0228 9499-163 Email: vk@bundeskartellamt.bund.de Web: http://www.bundeskartellamt.de/SharedDocs/Kontaktdaten/DE/Vergabekammern.html The applicant is requested to clearly identify those parts of the request to participate (and any subsequent bid) containing company/business secrets. If this does not happen, the public procurement tribunal will assume consent to inspect the documents as required in the case of carrying out a review procedure (Section 165 (3) Act against Restraints of Competition (Competition Act - GWB)). As the awarding authority, FAIR is required to provide the public procurement tribunal with immediate access to the files when a review procedure is initiated (Section 163 (2) sentence 3 GWB). Applicants/bidders have the right to demand that the Contracting authority comply with the provisions on the award procedure protecting bidders (Section 97 (6) GWB). Applicants/bidders with an interest in the public contract who believe their rights have been violated by non-compliance with the provisions governing the awarding of public contracts, must raise an objection about the violation to FAIR within ten calendar days (Section 160 (3) sentence 1 no. 1 GWB). Violations known from the tender notice or tender documents must be claimed vis-a-vis FAIR before the time limit given for submission of applications (offers) (Section 160 (3) 1 No. 2 - 3 GWB). If FAIR informs the applicant/bidder that it is unwilling to redress the objection, an application for review may then be filed with the public procurement tribunal above within 15 days of receipt of the notification (Section 160 (3) sentence 1 no. 4 GWB). Bidders whose bids are not to be considered for the award of the contract will be notified before the awarding of the contract pursuant to Section 134 GWB. A contract may only be concluded 15 calendar days after FAIR has sent out this information. This period is ten calendar days when transmission is by fax or email. The period commences on the day following the dispatch of the information by FAIR. After this time period has expired, an award is possible even if a time limit pursuant to Section 160 (3) GWB has yet to expire. Therefore, in order to prevent an award, a request for review needs to have been served upon FAIR by the public procurement tribunal before the expiry of the time limit under Section 134 GWB. Pursuant to Section 135 (1) and (2) GWB, the invalidity of an award can only be established if it has been asserted in the review procedure within 30 calendar days from the date on which there was notification on the conclusion of the agreement, though no later than six months after the agreement was concluded. If the Contracting authority published the tender notice in the Official Journal of the European Union, the time limit for claiming ineffectiveness shall expire 30 calendar days after the publication of the tender notice in the Official Journal of the European Union.
Organisation, die zusätzliche Informationen über das Vergabeverfahren bereitstellt: FAIR - Facility for Antiproton and Ion Research in Europe GmbH
Organisation, die weitere Informationen für die Nachprüfungsverfahren bereitstellt: Vergabekammer des Bundes
Wert aller in dieser Bekanntmachung vergebenen Verträge: 649 740,00 EUR
6.1.
Ergebnis, Los-– Kennung: LOT-0001
Status der Preisträgerauswahl: Es wurde mindestens ein Gewinner ermittelt.
6.1.2.
Informationen über die Gewinner
Wettbewerbsgewinner:
Offizielle Bezeichnung: Rohjeta Advisors Oy
Angebot:
Kennung des Angebots: 4 - 543867
Kennung des Loses oder der Gruppe von Losen: LOT-0001
Wert der Ausschreibung: Nicht veröffentlicht
Begründungscode: Geschäftliche Interessen eines Wirtschaftsteilnehmers
Begründung für eine spätere Veröffentlichung: genannter Gesamtwert ist ein Wertungspreis und entspricht nicht dem möglichen Beschaffungsvolumen. Abgerufen werden Stundenkontingente max. bis RV-Volumen 649.740,00
Bei dem Angebot handelt es sich um eine Variante: Nicht veröffentlicht
Begründungscode: Geschäftliche Interessen eines Wirtschaftsteilnehmers
Begründung für eine spätere Veröffentlichung: genannter Gesamtwert ist ein Wertungspreis und entspricht nicht dem möglichen Beschaffungsvolumen. Abgerufen werden Stundenkontingente max. bis RV-Volumen 649.740,00
Vergabe von Unteraufträgen: Noch nicht bekannt
Informationen zum Auftrag:
Kennung des Auftrags: 1
Titel: Rohjeta Advisors Oy, 00100 Helsinki
Datum des Vertragsabschlusses: 22/12/2025
6.1.4.
Statistische Informationen
Eingegangene Angebote oder Teilnahmeanträge:
Art der eingegangenen Einreichungen: Angebote
Anzahl der eingegangenen Angebote oder Teilnahmeanträge: 4
Art der eingegangenen Einreichungen: Angebote auf elektronischem Wege eingereicht
Anzahl der eingegangenen Angebote oder Teilnahmeanträge: 4
Art der eingegangenen Einreichungen: Angebote von Bietern, die in anderen Ländern des Europäischen Wirtschaftsraums registriert sind als dem Land des Beschaffers
Anzahl der eingegangenen Angebote oder Teilnahmeanträge: 1
Art der eingegangenen Einreichungen: Angebote von Bieter aus Ländern außerhalb des Europäischen Wirtschaftsraums
Anzahl der eingegangenen Angebote oder Teilnahmeanträge: 0
Art der eingegangenen Einreichungen: Angebote geprüft und als unzulässig abgewiesen
Anzahl der eingegangenen Angebote oder Teilnahmeanträge: 1
Art der eingegangenen Einreichungen: Angebote geprüft und aufgrund eines ungewöhnlich niedrigen Preises oder aufgrund ungewöhnlich niedriger Kosten als unzulässig abgewiesen
Anzahl der eingegangenen Angebote oder Teilnahmeanträge: 0
Bandbreite der Angebote:
Wert des niedrigsten zulässigen Angebots: 240 000,00 EUR
Wert des höchsten zulässigen Angebots: 319 000,00 EUR
8.1.
ORG-0001
Offizielle Bezeichnung: FAIR - Facility for Antiproton and Ion Research in Europe GmbH
Registrierungsnummer: DE 275 595 927
Postanschrift: Planckstr. 1
Stadt: Darmstadt
Postleitzahl: 64291
Land, Gliederung (NUTS): Darmstadt, Kreisfreie Stadt (DE711)
Land: Deutschland
Kontaktperson: Vergabemanagement
Telefon: +49 6159 71 - 0
Rollen dieser Organisation:
Beschaffer
Zentrale Beschaffungsstelle, die öffentliche Aufträge oder Rahmenvereinbarungen im Zusammenhang mit für andere Beschaffer bestimmten Bauleistungen, Lieferungen oder Dienstleistungen vergibt/abschließt
Organisation, die zusätzliche Informationen über das Vergabeverfahren bereitstellt
8.1.
ORG-0002
Offizielle Bezeichnung: Vergabekammer des Bundes
Registrierungsnummer: 022894990
Postanschrift: Villemomblerstr. 76
Stadt: Bonn
Postleitzahl: 53123
Land, Gliederung (NUTS): Bonn, Kreisfreie Stadt (DEA22)
Land: Deutschland
Kontaktperson: Vergabekammer des Bundes
Telefon: +49 22894990
Rollen dieser Organisation:
Überprüfungsstelle
Organisation, die weitere Informationen für die Nachprüfungsverfahren bereitstellt
Schlichtungsstelle
8.1.
ORG-0003
Offizielle Bezeichnung: Rohjeta Advisors Oy
Größe des Wirtschaftsteilnehmers: Kleinstunternehmen
Registrierungsnummer: FI28220451
Postanschrift: Kansakoulunkatu 3
Stadt: Helsinki
Postleitzahl: 00100
Land, Gliederung (NUTS): Helsinki-Uusimaa (FI1B1)
Land: Finnland
Telefon: +358405807548
Rollen dieser Organisation:
Bieter
Wirtschaftlicher Eigentümer:
Staatsangehörigkeit des Eigentümers: Deutschland
Gewinner dieser Lose: LOT-0001
8.1.
ORG-0004
Offizielle Bezeichnung: Datenservice Öffentlicher Einkauf (in Verantwortung des Beschaffungsamts des BMI)
Registrierungsnummer: 0204:994-DOEVD-83
Stadt: Bonn
Postleitzahl: 53119
Land, Gliederung (NUTS): Bonn, Kreisfreie Stadt (DEA22)
Land: Deutschland
Telefon: +49228996100
Rollen dieser Organisation:
TED eSender
Kennung/Fassung der Bekanntmachung: e5ef4106-9e21-4453-bd70-0c6b584058ff - 01
Formulartyp: Ergebnis
Art der Bekanntmachung: Bekanntmachung vergebener Aufträge oder Zuschlagsbekanntmachung – Standardregelung
Unterart der Bekanntmachung: 29
Datum der Übermittlung der Bekanntmachung: 19/05/2026 10:52:45 (UTC+02:00) Osteuropäische Zeit, Mitteleuropäische Sommerzeit
Sprachen, in denen diese Bekanntmachung offiziell verfügbar ist: Deutsch
Veröffentlichungsnummer der Bekanntmachung: 346131-2026
ABl. S – Nummer der Ausgabe: 96/2026
Datum der Veröffentlichung: 20/05/2026