Safety Training System for European XFEL Referenznummer der Bekanntmachung: SR-CT034974
Bekanntmachung vergebener Aufträge
Ergebnisse des Vergabeverfahrens
Dienstleistungen
Abschnitt I: Öffentlicher Auftraggeber
Postanschrift:[gelöscht]
Ort: Schenefeld
NUTS-Code: DEF09 Pinneberg
Postleitzahl: 22869
Land: Deutschland
Kontaktstelle(n):[gelöscht]
E-Mail: [removed]
Telefon: [removed]
Fax: [removed]
Internet-Adresse(n):
Hauptadresse: http://www.xfel.eu
Abschnitt II: Gegenstand
Safety Training System for European XFEL
The European XFEL is a research facility of superlatives: it generates ultrashort X-ray flashes-27 000 times per second and with a brilliance that is a billion times higher than that of the best conventional X-ray radiation sources. To construct and operate the European XFEL, international partners agreed on the foundation of an independent research organization — the European XFEL GmbH (“XFEL”), a non-profit limited liability Company under German law.
XFEL is striving to improve the quality and availability of safety trainings with the help of e-learning techniques and by utilizing media such as pictures, photos, audio, video, digital animations, and virtual reality.
The aim of the present call for tenders is to identify a provider of e-learning solutions who can offer the entire range of services presented, using e-learning technical and courseware design standards.
The services to be contracted include the planning, development, implementation, operation and continuing support of the online safety training and learning platform specifically tailored to the requirements of XFEL. In addition it includes the production, editing, and technical implementation of e-learning material required for the safety training courses.
Based on the task description below, a duration of the planning, development and implementation phase is projected to take approximately 12 months. The total duration of the contract will be 60 months (see point II.2.7).
Initially it is envisaged to produce around 10 different safety training courses on subjects such as Biological Safety, Chemical Safety, Laser Safety, etc. All work is carried out in close consultation or according to specifications by the responsible persons of the Safety and Radiation Protection group of XFEL.
Holzkoppel 4, 22869 Schenefeld.
The supplier must provide the following service packages:
1) Planning, development and implementation of the online safety training and e-learning platform:
Based on a project sketch provided by European XFEL, a technical concept for the online safety training and e-learning platform needs to be developed and implemented by the contractor in cooperation with the client. The online safety training and e-learning platform needs to be hosted within the DMZ of the client to allow interaction with the access control system. More specifically, this involves:
• preparation of data models and data structures,
• template programming according to specifications and in cooperation with a graphic design agency commissioned by the client,
• user management including a login and registration system, rights and role management, linking to existing accounts via an LDAP or Active Directory interface, self-registration for external companies, and link management with the existing access control management system All system communications should be secure with SSL/TLS,
• preference is given to the usage of Open Source protocols (e.g. RESTful, LDAP, etc.), development frameworks (e.g. Laravel, Ruby on Rails, Node, React, etc.) and open stack systems (e.g. Linux, MySQL, PostgreSQL, etc.),
• user dashboard with individual and predefined learning paths,
• support of both the interface as well as the training material in German and English,
• archiving system for the course material,
• documentation of course participation and performance (quizzes),
• the content of the courses remains archived within the system for documentation purposes beyond the life cycle of the course. Each version of a training course can be downloaded as a static documentation record.
2) Export interface The system must be designed in such a way that generated content (courses) can be extracted in a way that is compatible with industry standard formats to allow reuse of the content in another learning management system.
3) Interfaces
• in-house access control system (via RESTful APIs),
• LDAP or Active Directory (for user management),
• RESTful APIs for User identification,
• RESTful APIs for interface for data Transfer,
• RESTful APIs for interface for signature terminals.
4) Production of safety training Courses. The client develops and provides story boards for the training courses. Based on the story boards and in very close collaboration with the client, the provider takes over the production of the safety training material.
Based on the conceptual design of online supported e-learning formats, the media production is carried out by the provider. Media production includes on site production of photo, video, audio, as well as integration of existing media provided by the client. The learning content is to be implemented in various multimedia. The provider may advise the client with regard to new e-learning instruments, new methods, techniques and standards.
The e-learning portal design should be responsive and optimized for a wide range of devices such as computers, tablets and smartphones When producing the learning media, the provider must take into account that they should be available on various devices (desktop PC, tablet, smartphone). This requires a responsive web design. This includes a readable and accurate display of the content on each device and an automated correct presentation on mobile devices such as tablets and smartphones (e.g. by providing the media in different resolutions).
5) Signature Terminals In order for a safety training to be evaluated as having been carried out and thus be stored in the access control system as valid, a user must provide a signature for each instruction. The signatures should be provided in paperless form using stationary electronic terminals.
6) Exit strategy The online safety training and learning platform must be set up in such a way that there is an option for the contractor to hand over the system in full at a later date. This includes the handover of:
• the complete documentation,
• all applications source code,
• all tools (information, data, scripts, etc.),
• transfer of the backups (server contents, databases, etc.),
• the course materials must be handed over in a format that can be used on other common LMS platforms, e.g. ILIAS or Moodle, a SCORM or e.g. xAPI export interface is developed,
• the signed certificates, if documents are generated.
7) Maintenance, Helpdesk and further development The following need to be provided:
• support via email and telephone for employees of the client,
• technical maintenance and backups,
• editorial support for small changes,
• further development of instructions.
For further information see the procurement documents and the technical specification.
Pursuant to Sec. 14 Para. 4 No. 9 VgV (Procurement Ordinance — Vergabeverordnung), the right is reserved to award the repetition of similar services corresponding to the basic project in a negotiated procedure without a competitive tender under the same conditions as the basic contract.
Further information on options is contained in the procurement documents and the contract.
Referring to point II.2.10): variant tenders (variation/alternative tenders) are the subject of the negotiated procedure. The right to exclude variant tenders is reserved. For further details, please refer to the procurement documents.
Abschnitt IV: Verfahren
Abschnitt V: Auftragsvergabe
Safety Training System for European XFEL
Ort: München
NUTS-Code: DE212 München, Kreisfreie Stadt
Postleitzahl: 80333
Land: Deutschland
Abschnitt VI: Weitere Angaben
Regarding No II.1.7) and No V.2.4): The estimate of the contract value was above the relevant threshold.
Ort: Bonn
Postleitzahl: 53123
Land: Deutschland
The time-limit for appeal is regulated under Sec. 160 Para. 3 GWB.
The application is inadmissible if:
1) the applicant became aware of the alleged violation of provisions governing the awarding of public contracts before submitting the appeal and did not object to the contracting entity within 10 calendar days; the deadline stipulated in Sec. 134 Para. 2 remains unaffected;
2) violations of provisions governing the awarding of public contracts which become apparent from the tender notice are not notified to the contracting entity by the end of the period specified in the notice for the submission of a tender or application;
3) violations of provisions governing the awarding of public contracts which only become apparent from the award documents are not notified to the contracting entity by the end of the period specified in the notice for the submission of a tender or application;
4) more than 15 calendar days have elapsed from the receipt of notification from the contracting entity that it is unwilling to redress the complaint.
Further information regarding the time limit for appeal under Sec. 160 Para. 3 GWB can be obtained by the above-mentioned body (see Sec. VI.4.1 of this notice).