European XFEL: Kirkpatrick Baez Mirror Focusing System for the SXP Instrument Referenznummer der Bekanntmachung: SFX-CT039601
Auftragsbekanntmachung
Lieferauftrag
Abschnitt I: Öffentlicher Auftraggeber
Postanschrift:[gelöscht]
Ort: Schenefeld
NUTS-Code: DEF09 Pinneberg
Postleitzahl: 22869
Land: Deutschland
Kontaktstelle(n):[gelöscht]
E-Mail: [gelöscht]
Telefon: [gelöscht]
Fax: [gelöscht]
Internet-Adresse(n):
Hauptadresse: http://www.xfel.eu
Postanschrift:[gelöscht]
Ort: Hamburg
NUTS-Code: DE600 Hamburg
Postleitzahl: 20457
Land: Deutschland
Kontaktstelle(n):[gelöscht]
E-Mail: [gelöscht]
Telefon: [gelöscht]
Fax: [gelöscht]
Internet-Adresse(n):
Hauptadresse: http://www.goerg.de
Abschnitt II: Gegenstand
European XFEL: Kirkpatrick Baez Mirror Focusing System for the SXP Instrument
The European XFEL is a research facility of superlatives: it generates ultrashort X-ray flashes-27 000 times per second and with a brilliance that is a billion times higher than that of the best conventional X-ray radiation sources. To construct and operate the European XFEL, international partners agreed on the foundation of an independent research organisation — the European XFEL GmbH (‘EuXFEL’), a non-profit limited liability Company under German law. The company employs more than 400 people.
The subject of this tender is the design, fabrication and delivery of a Kirkpatrick Baez (KB) focusing system as described in II.2.4) of this contract notice and the technical specification ‘SXP Note’.
The scope of this project is to design and produce a Kirkpatrick Baez (KB) focusing system with two bendable mirrors in order to focus the soft X-ray beam both horizontally and vertically. The bending mechanism should be able to focus the X-ray beam between two positions separated 2 and 6 m from the vertical focusing mirror that will be placed in the more downstream position. The mirrors will be placed on a support that ensures angular vibrations in the range 50 nrad rms or lower and linear vibrations of less than 300 nm rms. The mirrors will be enclosed in a vacuum chamber with a background pressure at 10^−9 mbar or better. Each mirror will have a separate cooling system. At the entrance of the vacuum chamber, a slit system will be proposed to define the beam aperture as an option.
For further information see the technical specification ‘SXP Note’ after the competitive tender and the selection of the bidders.
The selection criteria for the evaluation of eligibility are ability (economic and financial ability) and expertise (technical and professional ability). The above criteria will be assessed on the basis of the documents to be submitted under section III.1) of this notice.
Ability and expertise are in a ratio of 30 % (economic and financial standing) to 70 % (technical and professional ability). For the assessment of the economic and financial standing, the information and evidence referred to point III.1.2) (WL1) are used. For the assessment of the technical and professional ability, the information and evidence mentioned in point III.1.3) (TL1 and TL2) shall be taken into account. The assessment of ability and expertise is based on a relative comparison of the applicants on the basis of the following grading scale.
Up to 10 evaluation points are awarded for each suitability criterion (ability and expertise):
— 10 points: applicant is excellently suited due to the size and equipment of the company and his experience;
— 8 points: applicant is well suited due to the size and equipment of the company and his experience;
— 6 points: applicant is sufficiently suitable due to the size and equipment of the company and his experience;
— 4 points: applicant is suitable due to the size and equipment of the company and his experience;
— 2 points: applicant is only suitable to certain aspects due to the size and equipment of the company and his experience.
In the range between 1 and 10 points, intermediate values (1 p., 3 p., 5 p., 7 p., 9 p.) can be formed to take into account a tendency towards the higher note level in each case.
An evaluation of a suitability criterion with 0 points would correspond to a complete non-fulfilment of the respective suitability criterion, which would result in the exclusion of the application to participate.
The overall evaluation is made per request to participate by multiplying the score for each suitability criterion by the respective weighting factor and then adding it up.
These are selection criteria, not award criteria.
The slit system should be quoted as an option.
Besides the temperature sensors, the vendor can also propose the installation of temperature stabilisation units to ensure a constant temperature of the system. This shall also be quoted as an option.
Pursuant to § 14 IV No 5 VgV (Procurement Ordinance — Vergabeverordnung), the right is reserved to award the repetition of similar deliveries corresponding to the basic project in a negotiated procedure without a competitive tender under the same conditions as the basic contract.
Further information on options is contained in the procurement documents.
Regarding II.2.10: Variant tenders may be offered, where the technical specification ‘SXP Note’ invites the bidder to provide an option. Other variants are not allowed. The right to exclude variant tenders is reserved. For further details, please refer to the procurement documents.
Abschnitt III: Rechtliche, wirtschaftliche, finanzielle und technische Angaben
Documents submitted must still be valid; where up-to-date requirements are made, the date refers to the date of publication of this notice (see point VI.5). Applicants must submit the following documents or documents with their application:
PL1. Self-declaration regarding exclusion criteria (§ 123, 124 GWB). The form in the application documents shall be used.
PL2. A short description of the company (self-declaration, see checklist in application documents).
In the case of candidate consortia, the requirements set out here apply accordingly to each individual member of the candidate consortia.
EuXFEL reserves the right to request further self-declarations and certificates for bidders selected at the end of the competition and any subcontractors with the submission of the tender separate request.
WL1. Self-declaration concerning the economic and financial capabilities of the applicant, in particular statement of total turnover of the applicant of the last 3 financial years. The form in the application documents shall be used.
In the case of candidate consortia, the requirements set out here apply accordingly to each individual member of the candidate consortia.
If, for a valid reason, an applicant is unable to provide the required proof, he may demonstrate his capacity by presenting other supporting documents deemed appropriate by EuXFEL. EuXFEL reserves the right to request further self-declarations and certificates for bidders selected at the end of the competition and any subcontractors with the submission of the tender separate request.
TL1. Self-declaration on the annual resources of the employees for the relevant business unit (breakdown commercial, technical, other) in the last 3 years. If the applicant does not yet exist for 3 years, the relevant information for the period of existence shall be provided. The form in the application documents shall be used.
TL2. At least 5 references (finished projects) with the proof of experience as a company in projects of similar characteristics in the last 5 years. Similar are projects that had to the subject the design, fabrication and delivery of cooled mirrors or KB systems at FELs or synchrotrons, mirrors >0.4 m, UHV compatible systems within the last 5 years.
The form in the application documents shall be used.
TL3. Certificates or adequate proof of available ISO5 (‘DIN-EN-ISO 14644-1’) for cleanrooms or better (K.O. criterion).
TL4. Self-declaration of metrology equipment: at least one linear interferometer or an autocollimator (K.O. criterion).
In the case of candidate consortia, corresponding information may be provided for the candidate consortia as a whole.
Regarding TL2: At least 5 references must demonstrate experience with Finite Element Analysis (FEA).
Regarding TL2: At least 3 references must demonstrate experience with oil-free pump stations (e.g. best UHV RGAs obtained at the facility).
The minimum requirements can be met in the same or different references.
Abschnitt IV: Verfahren
Abschnitt VI: Weitere Angaben
1) The application documents must be downloaded from the internet address given in point I.3). Their use is binding. If further information or clarification should be required from the contracting authority during the competitive tender, this additional information will also be published at the above mentioned Internet address.
2) The procurement documents (tender specifications, contracts, etc.) will only be issued to the selected tenderers after the end of the competitive tendering, who have submitted their requests to participate with a completed and signed confidentiality agreement.
3) Questions concerning the requirements of this notice and the application documents should be addressed to EuXFEL via the awarding platform immediately, but no later than 2nd of August 2021. EuXFEL reserves the right not to answer questions received later.
4) The sole purpose of the information contained in this notice is to give interested parties an impression and to enable a decision on whether to participate in the procedure. Deviations and specifications within the invitation to tender are reserved.
5) Requests to participate must be transmitted electronically to the body designated in point I.3) via the awarding platform. Until the application deadline expires, requests to participate are encrypted so that the contracting authority has no access to them. However, the tenderer is free to edit and re-upload his request to participate within the deadline.
6) The contracting authority reserves the right to request a follow up for incomplete or missing documents in the requests to participate at short notice.
7) EuXFEL reserves the right to cancel the procedure on objective grounds. Claims of the applicants and tenderers for compensation are — as far as legally permissible — excluded. By downloading the application documents, the applicant agrees to this.
8) Candidate consortia must submit, with their request to participate, a legally binding declaration according to the application documents signed by all members and must comply with the requirements stated therein.
Postanschrift:[gelöscht]
Ort: Bonn
Postleitzahl: 53123
Land: Deutschland
The time-limit for appeal is regulated under Sec. 160 Para. 3 GWB.
The application is inadmissible if:
1) the applicant became aware of the alleged violation of provisions governing the awarding of public contracts before submitting the appeal and did not object to the contracting entity within 10 calendar days; the deadline stipulated in Sec. 134 Para. 2 remains unaffected;
2) violations of provisions governing the awarding of public contracts which become apparent from the tender notice are not notified to the contracting entity by the end of the period specified in the notice for the submission of a tender or application;
3) violations of provisions governing the awarding of public contracts which only become apparent from the award documents are not notified to the contracting entity by the end of the period specified in the notice for the submission of a tender or application;
4) More than 15 calendar days have elapsed from the receipt of notification from the contracting entity that it is unwilling to redress the complaint.
Further information regarding the time limit for appeal under Sec. 160 Para. 3 GWB can be obtained by the above-mentioned body (see sec. VI.4.1) of this notice).